JOB SUMMARY: The Accounting Clerk and Payroll Back Up plays a vital dual role in our finance team by managing accounts payable and providing crucial backup support for payroll. This position requires a detail-oriented individual with excellent organizational skills, capable of multitasking and adapting to the dynamic needs of the team. The ideal candidate will have the personality and temperament necessary to support a diverse administrative team and interact effectively with staff at all levels.

REPORTS TO:   Finance Manager

KEY DUTIES & RESPONSIBILTIES (includes but not limited to):  

• Maintain accounts payable ledger by verifying and posting all supplier invoices and payables transactions.

• Keep accurate supplier files and records.

• Conduct monthly reconciliation of the accounts payable ledger to ensure all entries are valid and appropriately addressed.

• Record all monthly credit card transactions.

• Manage vendor payments through BMO Online Banking for Business and maintain up-to-date banking information for new and inactive payees.

• Prepare bank deposits and maintain a systematic deposit filing system.

• Perform monthly bank reconciliations.

• Scan invoices, cheques, and other documents for digital backup.

• Handle general accounting and banking tasks as needed.

• Investigate and resolve any transaction discrepancies or issues.

• Manage data and ensure its accuracy and confidentiality.

• Provide documentation and support during the annual audit.

• Assist colleagues and provide support as necessary, ensuring a collaborative work environment.

• Serve as a backup to the payroll team, including recording bi-weekly payroll entries in QuickBooks and assisting with payroll reporting and other duties as needed.

• Perform additional duties as assigned.

  QUALIFICATIONS AND SKILLS:

• Certificate or Diploma in Accounting preferred.

• 1-3 years of practical experience in an accounts payable or similar financial role.

• Proficiency in QuickBooks Enterprise desktop and strong computer skills in a Microsoft Windows environment, including Microsoft Word and Excel.

• Excellent oral, written, and interpersonal communication skills.

• Strong analytical skills and proficient in reconciliation.

• Superior organizational and prioritization skills.

• An understanding of the accounts payable process and proactive problem-solving skills.

  BENEFITS:

• Salary $45,000 - $55,000 per annum

• Extended Health, Dental Care.

• Municipal Pension Plan.

• Support for professional development and continuous learning.

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