Office Coordinator

Job ID

165997

Posted

08-May-2024

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Administrative

Location(s)

Dublin - Dublin - Ireland

Job Information :

Job Title: Office Co-Ordinator

Location: 3rd Floor Connaught House 1 Burlington Road Dublin 4 D04 C5Y6

Reports to: Office Manager

About the Role:

As a CBRE Office Co-Ordinator, you will be the first point of contact for all of our clients and our employees. You will be responsible for the daily upkeep of the front of house and CBAR area and handling incoming phone calls and other communications, greeting clients and visitors, as well as some administrative duties.

What You’ll Do:

• Meet and greet visitors to the office and first point of contact for all phone calls

• Issuing Access cards and management of same system

• Management of Envoy system (desk booking app) and Wayleadr system (parking-app)

• Manage inbound and outbound post including stamping of post received, scanning of post for the various departments, arranging for registered post and couriers

• Managing the booking of all Meeting Rooms onsite, setting up meeting rooms and ensuring upkeep of office and meeting rooms

• Providing administrative support to the Office Manager and wider Corporate Services Department

• Arrange catering for all client events and internal events

• Facilities coordination & supplier management

• Ownership of Cbar area and upkeep of coffee machine and supplies, notifying vendors of maintenance and repairs

• Filing and organising records, invoices, raise purchase orders for all Team Assistants and other important documentation

• Any other ad-hoc duties as assigned

What You’ll Need:

• Previous Experience in a busy receptionist/ front office/ administration role preferred

• Excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook)

• Excellent communication skills, interpersonal skills and be proactive

• Ability to multitask effectively and accuracy and attention to detail

• Organisation and time management skills

About CBRE Advisory (Irl) Limited

CBRE Advisory (Irl) Limited is the country’s largest commercial real estate services company with offices in Dublin and Cork. Currently employing over 160 employees, we work with occupiers, investors and developers of office, industrial and logistics, retail, hotel and healthcare property, providing strategic advice and execution for property sales and leasing; tenant representation, corporate services; property and project management; appraisal and valuation; development services; investment management and debt advisory; business rates and compulsory purchase and research and consulting. Please visit our website at www.cbre.ie

About CBRE Group, Inc.

CBRE Group, Inc. a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm (based on 2020 revenue). The company has more than 100,000 employees serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. Please visit our website at www.cbre.com

Equal Opportunities

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, color, nationality, ethnic or national origin, religion or belief, disability, or age.

Salary & Benefits

An attractive renumeration package on offer.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)