Capital Improvement Project Manager

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Capital Improvement Project Manager

Salary

$71,801.00 - $110,000.00 Annually

Location

Boca Raton, FL

Job Type

Full-Time

Job Number

03565

Department

Utility Services

Division

Administration 42/09001

Opening Date

05/20/2024

Closing Date

5/27/2024 11:59 PM Eastern

FLSA

Exempt

Bargaining Unit

Y1

• Description

• Benefits

• Questions

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Job Description

The Capital Improvements Project Manager directly contributes to the City of Boca Raton’s Capital Improvement Program (CIP). The CIP is critical to ensuring that the City continues to provide the public with the facilities needed to support the current and projected population. As Capital Improvements Project Manager, the incumbent will perform a high level of professional, technical, supervisory, and administrative engineering project management work touching on large scale public facilities throughout Boca Raton on behalf of Utility and/or Municipal Services, depending on area of assignment.

Under the supervision of the department Deputy Director and Director, the Capital Improvements Project Manager supervises the work of internal professionals and external contractors. The Manager will, on occasion, be required to work a flexible work schedule as needed to support City Council appointed Advisory Boards and the City Council in regard to the (CIP).

Essential Functions

• Performs professional duties related to planning, coordinating, managing, and implementing of Capital Improvement Projects.

• Manages information regarding CIP projects from conceptual ideas through construction and warranty periods in the categories of buildings, streets, and water and wastewater utilities.

• Develops project scope, work plans, and resource allocations; selects professional engineering consultants; evaluates existing operations; and prepares engineering solutions which include economic, environmental, and community impacts.

• Develops project implementation strategies and schedules; oversees the preparation of engineering, architecture and landscape architecture specifications and bid documents; coordinates internal and external reviews and permits; estimates construction costs; and monitors and tracks project budgets.

• Writes requests for proposals, requests for qualifications, and scopes of work to include change orders and amendments to consulting agreements and memorandums to City Council.

• Depending upon area of assignment, supervises the work of designers, project engineers, junior project managers, inspectors, and contractors to assure compliance with City standards and specifications.

• Assists in resolving problems with contractors/consultants and negotiates settlements in disputes regarding contracted work.

• Presents information to various City Council appointed Advisory Boards and City Council regarding CIP.

• Assists in the development of CIP goals, policies, and annual work program using information about the City's infrastructure and its overall relationship to the City of Boca Raton Comprehensive Plan.

• Ensures compliance with the City's codes, specifications, and standards; and federal and state environmental rules as related to area of assignment.

• Reads and interprets guidelines, maps, plats, site plans, utility plans, landscape plans, trail plans, grading plans, irrigation plans, and other plans to develop engineering scopes and design plans.

Related tasks:

• Assures effective and efficient use of budgeted funds, personnel, materials, and time.

• Evaluates service costs and make related recommendations.

• Identifies and recommends improvements in divisional and departmental operations to ensure support functions are efficient and cost effective.

• Responsible for the safety of self, others, materials, and equipment and ensures the proper use of all safety equipment.

• Performs related tasks as assigned.

Knowledge, Skills and Abilities

• Knowledge of:

• The theory, principles, best practices and techniques of project management, public utility services, construction, and related local government matters

• Land and engineering survey systems

• Skilled in:

• Microsoft Office Suite products to include Word, Excel, PowerPoint, and Outlook, to an intermediate degree of proficiency.

• Write professional and effective letters, memos, emails, reports, manuals, and policies.

• Methods and practices of assembling, analyzing, and presenting statistical data.

• Communicating clearly and concisely, both orally and in writing with the general public, co-workers and consultants, to give and receive information in a courteous, honest and straight-forward manner. Must be able to adapt communication style and format to the audience.

• Ability to:

• Express ideas clearly and concisely, both orally and in writing

• Prepare technical reports; read and interpret construction/engineering plans, service contracts, and related materials as pertains to CIP.

• Prepare quantity take-offs and cost estimates.

• Manage multiple projects at one time.

• Review and approve invoicing requests and change orders.

• Analyze complex problems and develop, recommend, and implement solutions.

• Acquire competency in the use of departmental computer software, systems, and procedures.

• To instruct personnel in proper work methods and to plan and supervise their work.

• Establish and maintain effective working relationships with City officials, employees, consultants, contractors, and the general public.

• On occasion, work a flexible work schedule that includes weekdays beyond normal business hours as needed to support City Council appointed Advisory Boards and City Council regarding CIP

Minimum and Preferred Qualifications

• Bachelors degree from an accredited college or university in civil engineering, environmental engineering, architecture or related engineering field

• Six (6) years of progressively responsible professional project management experience in the design, installation, management, and construction of engineering projects including utility, roadway, building, and park and trail projects as appropriate to the position.

• Possession of a valid State of Florida Class “E” driver’s license

PREFERRED QUALIFICATIONS:

• Possession of a valid Florida Professional Engineer's License

• Previous experience within public works, public utility services, or related scope of work within a public municipal agency is preferred.

POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS:

Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:

• Criminal Background Check

• Employment Verification

• References Check

• Motor Vehicles Report (MVR) Check

• Educational Verification

• Certification/License Verification

• Physical

• Drug and Alcohol Screen

  The City of Boca Raton is an Equal Opportunity (https://www.myboca.us/1226/Equal-Employment-Opportunity) , Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.

BENEFITS SUMMARY

Full-Time Non-Bargaining Employees

ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service, and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.

Year of Service Accrual

0 to 5 full years 8 hours per month

5 to 10 full years 10 hours per month

10 to 15 full years 12 hours per month

15 full years and over 14 hours per month

CASH OUT OF ANNUAL LEAVE: Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.

SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows:

Years of service Percentage

Less than 2 full years 0%

2 to 5 full years 10%

5 to 10 full years 20%

10 full years or more 30%

Retirement (normal, early or disability) 50%

HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan.

CONTINUOUS SERVICE BENEFIT: As of December 1 each year - Paid during the month of December.

Year of Service Benefit

5 to 10 full years $600 annually

10 to 15 full years $800 annually

15 full years and over $1,100 annually

RETIREMENT PLANS: The two pension/retirement options are listed below:

• An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period.

• An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution.

• The two (2) options will be fully explained prior to an irrevocable selection.

Optional: 457 Deferred Compensation Savings Plan is available.

HOLIDAYS: 14 per year: 11 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays.

FUNERAL LEAVE: Up to 3 workdays - In State; Up to 5 workdays - Out of State

TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City’s Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.

MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.

EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna's Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.